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A. In accordance with Section 3-615, the Executive Director shall maintain a file of all applications for licenses under this chapter, together with a record of all actions taken with respect to those applications.

B. The Gaming Commission and Executive Director may maintain such other files or records as they deem desirable.

C. The Executive Director shall also maintain all information and data:

1. Included within any application for license or supporting materials;

2. Required by the Gaming Commission or the Executive Director to be furnished to them under this chapter or which may otherwise be obtained relative to the finances, earnings or revenue of any applicant or licensee;

3. Pertaining to an applicant’s or licensee’s criminal record, antecedents or background which have been furnished to or obtained by the Gaming Commission or the Executive Director from any source;

4. Provided to the Gaming Commissioners or the Executive Director or his or her employees by a governmental agency or an informant or on the assurances that the information will be held in confidence and treated as confidential;

5. Pertaining to the identity of any informant;

6. Obtained by the Executive Director or the Gaming Commission from a supplier relating to the manufacturing of gaming devices or gaming goods; and

7. Including the signed conflict of interest policies of the Executive Director, all Commissioners and employees of the Gaming Commission and the gaming operation; and

8. That are confidential and may be revealed in whole or in part only in the course of the necessary administration of this chapter or upon the lawful order of a court of competent jurisdiction or at the direction of the Gaming Commission pursuant to its duties and obligations under this chapter.

D. All records retained by the Gaming Commission or the Executive Director shall be retained for a period of five (5) years, after which such records may be disposed of in the discretion of the Gaming Commission. It is a violation of this chapter for a person to falsify, destroy, erase or alter any records of any kind or other information relating to the Gaming Operation in a manner other than provided in this chapter, regulation or Gaming Commission policy. (Res. 2019-28)